Unit 1: Information Technology Systems Sample Pearson BTEC Assignment Brief

Sample Pearson BTEC Set Assignment Brief

Single Part Assessment

Unit 1: Information Technology Systems

For use with

Pearson International BTEC Level qualifications in Information Technology

Certificate/Extended Certificate/Foundation Diploma/Diploma/Extended Diploma

For completion by the centre

The Pearson Set Assignment will be assessed internally by the centre using the unit assessment criteria given in the qualification specification. The Set Assignment will be sampled by the Standards Verifier as part of the standards verification annual centre visit.

Conditions of supervision

The Pearson Set Assignment should be carried out under supervised conditions. We advise that the Set Assignment can be in more than one supervised session.

The Set Assignment must not be shared with learners before the supervised session that will be arranged by the centre. Teachers/tutors and invigilators should note that they are responsible for maintaining security and for reporting issues to Pearson.

Outcomes for Submission

Learners must complete this set assignment on a computer, using office productivity software. Learners must save their work regularly and ensure that all materials can be identified as their work.

Learners must submit their own, independent work as detailed in the set assignment.

Read the Set Assignment information carefully.

You will be asked to carry out specific written activities, under supervised conditions, using the information provided.

You must work independently at all times and must not share your work with other learners.

You must complete ALL activities.

Berimbolo Security sells and installs security systems for homes and small businesses. The company has recently seen an increase in demand for the services it provides. To meet this demand it will employ more staff and move to new office premises. These office premises do not have any infrastructure installed.

The company currently employs two people; Royce and Rickson Berimbolo, the brothers who started the company. A further four people have been employed to start work when the company moves to the new premises. The company uses a single laptop computer for all their IT requirements.

You have been hired by Berimbolo Security as an information technology (IT) professional to help the brothers plan how they should use IT to meet the needs of their growing business.

Table 1 gives information on the expected needs of the company as it grows. The table includes details of staff, key tasks to be performed and the IT requirements of the business.

Table 1

You must complete ALL activities.

Note: This report is provided as a sample for reference purposes only. For further guidance, detailed solutions, or personalized assignment support, please contact us directly.

BERIMBOLO SECURITY – SMART IT TRANSFORMATION REPORT

ACTIVITY 1 – Building a Future-Ready IT Infrastructure

 The Situation

Berimbolo Security is no longer a small startup with one laptop—it’s evolving into a fast-growing security company. With new staff, new office space, and increasing customer demand, the business needs a smart, connected, and secure IT ecosystem.

 The Digital Backbone (IT Infrastructure Plan)

 1. Hardware – The Tools of the Trade

Imagine every employee equipped like a pro:

• 🖥️ Office staff → High-performance desktops
• 💼 Owners → Lightweight laptops for remote + travel
• 📱 Engineers → Tablets/smartphones for on-site work
• ☁️ Cloud servers → No more “one laptop risk”

👉 Result: Work happens anytime, anywhere.

2. Software – The Brain Behind Operations

Instead of chaos, everything becomes automated:

• 📊 Accounting software → Payroll + budgeting
• 📅 Scheduling system → Auto-assign jobs
• 🤝 CRM → Customer data in one place
• 📹 Security software → Monitor CCTV remotely

👉 Result: Faster decisions, zero confusion.

3. Connectivity – Always Connected

• ⚡ Fibre broadband in office
• 📶 5G/mobile internet for engineers
• 🔐 VPN for secure remote access

👉 Result: Real-time updates, no delays.

4. Network – The Invisible Web

• 🏢 LAN → Inside office
• ☁️ Cloud network → Remote access
• 📡 Wi-Fi → Flexible working

👉 Result: Everyone stays connected like a team.

Impact – The Good & The Risky

Positive

• Faster customer service
• Better communication
• Organized workflow

Challenges

• Setup cost 💸
• Cybersecurity risks 🔓
• Staff training needed 🎓

Final Recommendation (The Winning Setup)

✨ Move to Cloud-Based Infrastructure
✨ Use CRM + Scheduling Software
✨ Provide mobile devices to engineers
✨ Install Firewall + VPN security

👉 Why? Because it’s scalable, secure, and perfect for a growing business.

ACTIVITY 2 – Power of Data & Information

Data = Business Intelligence

Internal Data Use

• Employee records
• Job schedules
• Financial data

External Data Use

• Customer communication
• Supplier coordination
• Marketing campaigns

 Why Data Matters

Data is not just information—it’s power:

• Helps in decision-making
• Tracks business growth
• Improves customer satisfaction

Tech That Handles Data

• 📂 Databases (Cloud storage)
• 🤖 CRM systems
• 📈 Analytics tools

Online Communities = Free Marketing Engine

• Instagram & Facebook → Promotions
• Google Reviews → Trust building
• Forums → Customer feedback

Data Manipulation (Smart Use)

• Sorting customer lists
• Analyzing sales trends
• Generating reports

👉 Result: Better strategies, higher profits.

ACTIVITY 3 – IT POLICY (The Rulebook)

1. Data Protection Policy

• Strong passwords 🔑
• Data encryption 🔒
• Regular backups 💾

2. Acceptable Use Policy

• No illegal downloads
• Limited personal use
• Respect company systems

3. Cybersecurity Policy

• Antivirus installed
• Firewalls active
• Regular updates

4. Legal Responsibilities

• Protect customer data
• Follow copyright laws
• Maintain privacy standards

5. Ethical Use

• No misuse of information
• Honest communication
• Respect confidentiality

Threats vs Protection

ACTIVITY 4 – Evaluation & Justification

Alternative Options Considered

• Local servers ❌ (expensive, less flexible)
• Manual systems ❌ (slow, error-prone)

👉 Cloud-based system = Best choice ✔️

Impact of Threats

• Data breach → Loss of trust
• System failure → Business downtime

 How We Reduce Risks

• Multi-factor authentication
• Staff training
• Regular backups

Impact on Stakeholders

Staff

• Easier work
• Better communication

 Customers

• Faster service
• Reliable support

Business

• Growth 📈
• Efficiency ⚡

Final Justification

The chosen IT system:

• Supports business expansion
• Improves efficiency
• Keeps data secure
• Enhances customer experience

👉 In short: Berimbolo transforms from small business → smart digital enterprise

Conclusion

With the right IT infrastructure, data strategy, and policies, Berimbolo Security is not just keeping up with growth—it’s leading it.